Administrative Coordinator.

canasa is hiring an Administrative Coordinator to run the office that supports the Dammam yard. This is a full-time, on-site position in the 2nd Industrial City.

The Administrative Coordinator is the point of contact between the yard, drivers, suppliers and management. You will raise and follow invoices, schedule pickups and meetings, keep contracts and weigh tickets in order, and ensure correspondence, visitors and day-to-day requests are handled without delay. Accuracy with numbers, dates and files is essential; the yard depends on the desk remaining current.

• Prepare, issue and follow customer invoices, and match supplier bills to weigh tickets and purchase orders so accounts payable remain complete and ready for the accountant.
• Schedule pickups, site visits, meetings and yard appointments, and keep dispatch, the gate and the client aligned on timing.
• Maintain document control for contracts, commercial registration, C.C., VAT, weigh tickets, delivery notes and correspondence, so any record can be retrieved the same day it is requested.
• Coordinate office operations, including receiving visitors, answering telephone and email, ordering supplies, and passing tasks between the yard, drivers and management.
• Keep registers, spreadsheets and shared folders current, and flag expired documents, missing signatures and overdue replies before they become operational problems.
• Support collections, visitor reception and document execution on site at the Dammam yard.

• A minimum of two years' experience in office administration, operations support or a comparable coordinator role. Experience in a recycling yard, logistics office, industrial plant or trading company is preferred.
• Demonstrated accuracy with invoices, purchase orders, filing systems and Microsoft Excel.
• Fluency in Arabic and English, written and spoken, as suppliers, the yard and the office operate in both languages.
• The ability to manage several concurrent tasks without losing a pickup time, a file or a follow-up.
• Proficiency in Microsoft Office, email and shared drives. Familiarity with accounting software is an advantage.
• A valid, transferable Saudi Iqama.

Wages arrive when we said they would. PPE and training come with the job from day one, and the yard runs in the languages its people actually speak: English, Arabic, Urdu, Bengali, Hindi, Tagalog and Malayalam. The desk is in Dammam's 2nd Industrial City. It is the same promise we make customers, applied to our own crew.